How to make your time card
- Choose a layout: weekly, weekly with lunch, biweekly or monthly.
- Add the employee and company names, or leave them blank to write in by hand.
- Pick the first day to print the dates, or leave it blank for a card you can reuse every week.
- Choose a color and font, and add your company logo if you like.
- Select Print / Save as PDF. To keep a PDF, choose Save as PDF as the printer.
Your names and logo stay in this browser. They are not uploaded to us.
Which layout to use
- Weekly: one line per day with in, out and break minutes. Print two to a page to save paper.
- Weekly with lunch: four times a day, for workers who clock out and back in for lunch.
- Biweekly: two weeks with a total for each week, because overtime is counted one workweek at a time.
- Monthly: a line for every day of the month, for hours logs and part-time schedules.
Every layout has a total hours line, an optional pay section and lines for the employee's and supervisor's signatures.
Excel time card template
Excel template downloads the same card as a spreadsheet that does the math. Type the first day of the week at the top and the dates fill in. Type times like 8:00 AM or 17:30 and breaks in minutes, and each day's hours appear on their own. Enter an hourly rate to see regular pay, overtime and gross pay. The overtime limit is set to 40 hours a week and the overtime rate to 1.5, and you can change both. Shifts that end after midnight are counted correctly.
The file opens in Microsoft Excel, Google Sheets, Apple Numbers and LibreOffice. The logo is only added to the printed card.
How to fill in a paper time card
Write the time you start and stop work each day, as the clock shows it, and note any unpaid break. Subtract the start from the end and take off the break: 8:00 AM to 4:30 PM with a 30-minute lunch is 8 hours and 30 minutes minus 30 minutes, or 8:00 hours. Add the days for the week total.
To skip the math, type the same times into the time card calculator or the time card with lunch. Payroll often wants decimal hours; the decimal hours chart converts them.
How long to keep time cards
Federal law does not require a particular form. Employers can use a time clock, a timekeeper or cards that workers fill in themselves, as long as the record is complete and accurate. For nonexempt employees, it must show the hours worked each day and the total for each workweek. Employers should keep time cards for at least two years and payroll records for at least three. Source: DOL Fact Sheet #21. Some states require more.
Questions
Are these time cards free?
Yes. Print as many as you need, for personal or business use. There is no sign-up.
Can I add my company logo?
Yes. Select Add your logo and choose a PNG, JPG or SVG image. It prints in the top left corner. The image stays in your browser.
Will it print on Letter and A4 paper?
Yes. Each card fits one page of either size. The weekly layouts also fit two to a page, with a cutting line between them.
Can I type on the time card instead of printing it?
Use the Excel template, which adds up the hours for you, or the online time card calculator, which can print, save a PDF or export to Excel once the times are filled in.
Will these cards fit my punch clock?
No. Mechanical time clocks need card stock sized for that clock model. These cards are made for writing in times by hand.