Time card calculator

How to fill in your time card

1. Type the start and end time for each day you worked. Leave days off empty.
2. Add unpaid break minutes, such as a 30-minute lunch. If you punch out and back in for lunch, choose Lunch out and in times above the card instead.
3. Enter your hourly rate to see gross pay, and pick the overtime rule that applies to you.
4. Print it, save it as a PDF, or download it for Excel or as a CSV.

Working the same hours every weekday? Fill in Monday and select Copy Monday to Tue–Fri. Shifts that end after midnight, like 10:00 PM to 6:00 AM, are counted on the day they start. The time card calculator with lunch opens with the lunch punches already on, and explains the meal break rules. Prefer paper? Print a blank time card template, weekly or biweekly, and fill it in by hand, or an employee sign-in sheet to have the whole crew sign in and out on one page each day.

Cards for more than one employee

Select Add employee above the card to keep a separate card for each person. Each card keeps its own times, rate and settings, and Excel downloads every card in one workbook, one sheet per employee. When a week is done, select Start next week: the finished card moves to Past weeks and a blank card opens for the next week. Share link copies a link that opens a copy of the card on another device. The card travels inside the link, so nothing is uploaded.

Time clock calculator and timesheet calculator

Use the card the way you track time. As a time clock calculator, select Punch in when you start and Punch out when you finish, and the card writes those times in for you. While you are on the clock, it shows when to clock out for 8:00 of work today and, later in the week, when you reach 40:00. To see what time to clock out for one shift without filling in a card, use the clock out calculator.

As a timesheet calculator, copy the in and out times from your time clock, app or paper timesheet, one row per day. If the clock prints 24-hour times like 1730, the military time converter turns them into 12-hour time. The math is the same either way: end time minus start time, minus unpaid breaks, added up for the workweek. Then print the timesheet with lines to sign, or export it to Excel or CSV for payroll.

Working a rotation such as 24/48, Kelly or Pitman? The shift calendar lays out your platoon's year in color, with hours per year, a printable calendar and a file for your phone's calendar.

2027 shift calendars: DuPont 2027 · 24/48 2027 · 48/96 2027 · 24/72 2027 · Kelly 2027 · Pitman 2027 · 4 on 4 off 2027 · Panama 2027 · Continental 2027 · 9/80 schedule 2027

How overtime is calculated

Under the federal Fair Labor Standards Act, nonexempt employees must be paid at least one and a half times their regular rate for every hour over 40 in a workweek. A workweek is a fixed period of seven consecutive days, and each week stands on its own: hours are not averaged across a two-week pay period. The workweek can start on any day, so set Week starts on under Card settings to match your employer's. There is no federal overtime for long single days. Source: U.S. Department of Labor, 29 CFR 778.104 and 778.105.

California adds daily rules. Time and a half applies after 8 hours in a workday, after 40 hours in a workweek, and for the first 8 hours on the seventh consecutive day worked in a workweek. Double time applies after 12 hours in a workday and after 8 hours on that seventh day. Choose California rules to apply them, or open the California overtime calculator, which starts with them. Source: California Labor Commissioner.

Other places set different limits. To change the weekly limit, keep Over 40 hours a week and edit Weekly overtime after under Card settings; Ontario, for example, uses 44 hours. Where overtime also starts after a set number of hours in one day, choose Daily and weekly limits.

Which breaks to subtract

Enter only unpaid breaks. Under federal rules, short rest breaks of about 5 to 20 minutes count as hours worked, while a bona fide meal period, usually 30 minutes or more with no duties, does not. Some states require meal or rest breaks, and your employer's policy decides whether a meal break is paid. Source: 29 CFR 785.18 and 785.19.

If you clock out for lunch and also take another unpaid break, such as a second meal on a long shift, choose Lunch times + other breaks under Unpaid breaks. The card takes off the time between your lunch punches and the minutes you type in Break min.

Rounding time punches

Many employers round clock-in and clock-out times. Federal rules allow rounding to the nearest 5 minutes, tenth of an hour (6 minutes) or quarter hour, as long as it averages out so employees are paid for all the time they work. With quarter-hour rounding, a punch 1 to 7 minutes after the quarter rounds down, and 8 to 14 minutes rounds up. Source: 29 CFR 785.48.

The calculator rounds each start and end time to the increment you choose under Card settings, then subtracts the break. The Rounding line in the total shows how much the rounded card differs from the exact punches, so you can check that rounding is not always cutting time.

Hours and minutes or decimal hours

The card shows hours two ways. 8:30 means 8 hours and 30 minutes. 8.50 is the same time in decimal hours, the format most payroll systems use. To convert, divide the minutes by 60: 45 minutes is 0.75 hours.

Need every minute from 1 to 60? Open the minutes to decimal hours chart.

Example

Questions